Are your PowerPoint files too large to email? Do you have images within your presentation? They most likely are the culprit. All it takes is one oversized image.
PowerPoint offers a little known, well hidden tool to compress pictures. Many users of PowerPoint do not have access to professional image manipulation programs (i.e., Photoshop), therefore mages of all sizes are inserted into PowerPoint and manipulated within the presentation package. This includes the reduction of picture dimension and removal or cropping of undesired images. The end result is a much small version of the original picture. However, as far as PowerPoint is concerned the image is still as large as the original inserted picture.
If you double-click the image, on the popped-up window you should see a “Compress” button in the bottom left hand corner which will bring you to the Compress Pictures window (below).
For step-by-step instructions, visit our Presentation Tips & Tutorials (Tip 12).
For users of PowerPoint 2007, the compress option is built in automatically upon save.